Job Details

Our client, a multinational law firm, is seeking a Temp Travel and Events Coordinator to support their team!

• Assist in research, planning, and coordination of client events and firm meetings guided by firm objectives and priorities.
• Develop positive relationships with internal and external clients and vendors.
• Maintain records and resources for event planning.
• Collaborate with all levels of personnel on client events, office, department, and firm meetings and events.
• Ensure client service and satisfaction are achieved in all areas of responsibility.

Essential Functions: Client Events & Firmwide Meetings Coordination

• Work closely with Senior Manager of Travel & Events and Events Team for effective, professional, and cost-effective planning.
• Coordinate program registration for seamless processes.
• Ensure program and event materials follow Firm standards.
• Provide in-person support for meetings and events.
• Research meeting & event locations, providing detailed information.
• Maintain organized records of all events for tracking and resource information.
• Review hotel/event contracts to meet firm standards.
• Assist in creating campaigns in Salesforce.
• Update Salesforce with new contact information.
• Help draft internal follow-up communications.
• Assist in creating communications plan for events.
• Create run of show for events and provide day-of event support.

Vendor Relationships

• Promote Firm's Client Service Principles in teamwork and interactions.
• Develop strong relationships with vendors for detailed event coordination.
• Work closely with internal clients throughout event lifecycles.
• Keep parties informed with relevant details.
• Stay updated on industry trends.
• Utilize relevant technology for teamwork and efficiency.

Client Service, Confidentiality, and Safety

• Promote Firm's Client Service Principles consistently.
• Provide exemplary client service to internal and external clients.
• Ensure compliance with Information Handling Policy.
• Adhere to General Safety Practices.

Hourly Rate: $28.00-$32.00

Location: San Francisco